Read this article about Colorado Department of Transportation, Best Achievement of Operational Excellence in Government, selected by the independent judging panel, for the 2020 Business Transformation & Operational Excellence Industry Awards program.

The Colorado Department of Transportation (CDOT) is responsible for maintaining 23,000 miles of highway and more than 3,400 bridges across the state. When it snows, dozens of CDOT snowplows clear the roads, making it safe for commuters to get to work and skiers to reach the slopes.

CDOT manages $1.4 billion in roadway construction projects every year— among the largest state transportation budgets in the U.S. It’s no small operation, and it requires a lot of paperwork. Each project requires a plan set—complex documents that can stretch up to 3,000 or more pages. Currently, every page of plans must be signed using digital seals of those professional engineers responsible for design, including consulting firms performing design for CDOT projects. Large plans may involve numerous companies and dozens of professional engineers who need to sign multiple pages, sometimes even requiring multiple seals on the same page. And there can be several hundred plan sets in play at any given time.

Moreover, CDOT legal document retention policy requires certain documents, like plan sets, to be kept permanently in an electronic ISO compliant archiving format which translates into many decades of digital storage. In the past, CDOT had to store mountains of paper in numerous physical locations including rented shipping containers. Maintaining the status quo was not feasible or cost effective, especially as the organization prepared to move to new facilities, including a new HQ building in Denver. But where some people might have seen bureaucratic obstacles, decision makers at CDOT saw opportunity.

With its large projects generating thousands of pages of plans and very large file sizes, along with the need to integrate with its ProjectWise system, CDOT’s standards for an e-signature solution were very high. The only solution which came close to meeting its needs was Adobe Sign.

CDOT is the first department of transportation in the U.S. to adopt the Adobe Sign integration with ProjectWise. With the ability to initiate electronic routing of plan sets from within ProjectWise, the solution makes it much easier to obtain e-signatures and seals for both internal and external stakeholders all while having the final executed document automatically returned to the ProjectWise folder it originated from.

Meanwhile, Adobe Sign uses encryption to keep transmissions more secure and maintains an audit trail, while Adobe Acrobat enables the agency to manage and prepare well-organized files. Recipients can view and take action on documents simply by clicking a link, rather than downloading and storing large files.

That means no more printing multiple 30 to 50-pound stacks of paper and shipping them across Colorado for mechanical sealing. And no further need to keep numerous physical locations or renting shipping containers for long-term physical storage.

Next, CDOT plans to use Adobe to tackle change orders, which currently take 30 to 35 days to process, on average. The goal is to reduce that time by 90 percent, to just three days as other DOTs have done by utilizing Adobe Sign electronic workflows and e-signatures.

About the Awards

The Business Transformation & Operational Excellence Awards have been established to showcase globally the most outstanding organizational achievements through the application of Operational Excellence programs. Click here to view the Press Release.

The winners will be announced at the Awards Ceremony at The Business Transformation & Operational Excellence World Awards (BTOES) on Wednesday, March 25th, 2020, from 6.30pm in the Venetian Ballroom at the Loews Portofino Bay Hotel at Universal Orlando Resort.

The Business Transformation & Operational Excellence Awards are open to all organizations, both private and public sector, across the globe, which have implemented Operational Excellence programs to deliver outstanding business results.

The Awards will be held in conjunction with the Business Transformation & Operational Excellence World Summit, BTOES 2020 in the beautiful Venetian Ballroom on March 25, 2020 at the Loews Portofino Bay Hotel at Universal Orlando™️. Click to access the agenda, view the current speakers, and watch the highlights video from last year.

BTOES.com

The issues in this article are just one of topic areas that are going to be discussed at the Business Transformation & Operational Excellence World Summit & Industry

BTOES is the industry’s biggest and best, senior-level, cross-industry gathering of Business Transformation & Operational Excellence industry leaders and senior executives.

It also hosts the Business Transformation & Operational Excellence Awards, which showcase globally the most outstanding organizational achievements through the application of Operational Excellence programs.

The summits hosts a number of private forums for C-Level & Global corporate-level leaders as well as business unit heads.

With over 150 speakers, over 100 sessions, 12 Keynotes, 9 Track Themes, 5 parallel tracks, 60+ track sessions, 50 roundtable discussions, 20 Interactive Workshops, 6 Thought Leader Panels, 5 Leaders Boardrooms, 5 co-located events, the Industry Awards Program, Site Visits, 20+ hours of social networking including 2 gala cocktail parties, dinners, numerous group activities, this is the ultimate event to benchmark, network and drive Operational Excellence to the next level.

Quick Links

Speakers

Agenda

BTOES Awards

There is a strong focus on Cultural Transformation, Customer Delight, Sustaining an Operational Excellence program, Need for end-to-end Business Transformation, Keeping up with new technologies/impact of digitalization and Leadership Buy-in & Understanding. We dedicated two tracks to advanced technologies, such as AI, Machine Learning, RPA, Predictive Analytics, Blockchain, Cloud infrastructure etc.

The agenda is designed to encourage active meaningful conversations though all day enhanced networking and interaction opportunities, including

• All-day Refreshment & Themed Breaks

• 1¼ Hour Hot Breakfast Networking Sessions

• 1½ Hour Hot Plated Networking Lunches with Topic & Industry Sector focussed tables

• 1½ Hour Roundtable Sessions by Topic & Industry Sector.

• Keynote & Themes Panel Sessions

• Hosted Welcome Receptions from 5.30pm

• Expanded more lavish Awards Program

• Newly launched Night Summit for attendees to meet after dinner

For more information or to discuss the summit in more detail please schedule a call below,

Click here to schedule a call.